NELSON BAY BRIDGE CLUB CONSTITUTION
INDEX FOR CONSTITUTION
RULE
7 MEMBERSHIP
ENTITLEMENTS NOT TRANSFERABLE
13 RESOLUTION
OF INTERNAL DISPUTES
15 RIGHT OF APPEAL OF DISCIPLINED MEMBER
18 CONSTITUTION
AND MEMBERSHIP
25 DELEGATION
BY COMMITTEE TO SUB-COMMITTEE
27 ANNUAL GENERAL MEETINGS HOLDING OF
28 ANNUAL GENERAL MEETINGS CALLING OF AND
BUSINESS AT
29 SPECIAL GENERAL MEETINGS CALLING OF
The name of the Association shall be The
Nelson Bay Bridge Club Incorporated.
The aims and objects of the Club shall be
a)
To conduct regular games of Bridge for the pleasure and interest of
Members and visitors.
b)
To Organise and conduct tournaments.
c)
To liaise or affiliate with an approved Bridge Association, if
considered desirable.
d)
To engage in appropriate activity which will serve the interests of the
Club and its Members
(1)
In these rules:
ordinary member means a member of the committee who is not an office bearer of the association, as referred to in rule 18.
secretary means
a) the person holding office under these rules as secretary of the association, or
b) if no such person holds that office- the public officer of the association.
Public Officer means the person holding
that position pursuant to the Act.
special general meeting means a general meeting of the association other than
an annual general meeting.
the Act means the Associations Incorporation Act 1984.
the Regulation means the Associations Incorporation Regulation 1994
(2)
In these rules:
a) a reference to a function includes a reference to a power, authority and duty: and
b)
a reference to the exercise of a
function includes, if the function is a duty, a reference to the performance of
the duty.
(3)
the provisions of the Interpretation Act 1987 apply to and in respect
of these rules in the same manner as those provisions would so apply if these
rules were an instrument made under the Act.
A person is qualified to be a member of the association if, but only if:
a)
the person is a person referred to in section 15 (1) (a), (b), or (c)
of the act and has not ceased to be a member of the association at any time
after incorporation of the association under the Act; or,
b)
the person is a person who has achieved a reasonable proficiency in the
game of Bridge.
c) the person is a
natural person:
(i) who has been nominated for
membership of the association as provided by rule 5; and
(ii) who has been approved for
membership of the association by the committee of the association.
(1) A nomination of a person for membership
of the association:
(a)
must be made by two members
of the association in writing in the
form set out in Appendix 1
to these rules, and
(b)
must be lodged with the secretary of the association.
(2)
As soon as practicable after
receiving a nomination for membership, the secretary
must refer the nomination to
the committee which is to determine whether to
approve or to reject the
nomination.
(3)
If the committee determines to approve a nomination for membership, the
Secretary must, as soon as
practicable after that determination, notify the nominee
of that approval and request
the nominee to pay (within the period of 28 days after
receipt by the nominee of
the notification) the sum payable under these rules by a member as entrance fee
and annual subscription.
(4)
The secretary must, on payment by the nominee of the amounts referred
to in
clause (3) within the period
referred to in that clause, enter the nominees name in
the register of members and,
on the name being so entered, the nominee becomes a member of the association.
(5)
The Committee may withhold approval of any nomination and shall not be
A person ceases to be a member of the
association if the person:
(a)
Dies; or
(b)
Resigns membership; or
(c)
fails to pay that persons annual subscription within 30 days after the
same
becomes overdue as provided
in Rule 10, or
(d)
is expelled from the association.
A right, privilege or obligation which a
person has by reason of being a member of the association
(a)
is not capable of being transferred or transmitted to another person;
and
(b)
terminates on cessation of the
persons membership.
(1)
A member of the association is not entitled to resign that membership
except in accordance with this rule.
(2)
A member of the association who has paid all amounts payable by the
member to the association in respect of the members membership may resign from
membership of the association by first giving to the secretary written notice
of at least one month (or such other period as the committee may determine) of
the members intention to resign and, on the expiration of the period of notice,
the member ceases to be a member.
(3)
If a member of the association ceases to be a member under clause (2),
and in every other case where a member ceases to hold membership, the secretary
must make an appropriate entry in the register of members recording the date on
which the member ceased to be a member.
.
(1)
The public officer of the association must establish and maintain a
register of members of the association specifying the name and address of each
person who is a member of the association together with the date on which the
person became a member.
(2)
The register of members must be kept at the principal place of administration
of the association and must be open for inspection, free of charge, by any
member of the association at any reasonable hour.
(1)
A member of the association must, on admission to membership, pay to
the association, a joining fee of $5 or
if some other amount is determined by the committee and confirmed at an Annual
General Meeting or Special General Meeting, that other amount.
(2)
In addition to any amount payable by the member under Clause (1) a
member of the association must pay to the association an annual membership fee
of $20, or if some other amount is determined by the committee and confirmed at
an Annual General Meeting or Special General Meeting, that other amount.
(a)
except as provided by paragraph (b) such payment becomes payable on 1st
January in each year and overdue 30 days thereafter provided that if an
increase in the annual membership fee is confirmed at an Annual General Meeting
or Special General Meeting the increase becomes payable on the Date stipulated
at that Meeting and is overdue 30 days after the notification to Members
(b)
if the member becomes a member on or after 1st January in
any calendar year on becoming a member and otherwise as provided in paragraph
(a) in each succeeding calendar year.
(3)
The table fee payable at each playing session shall be $3 per player or
if some other amount is determined by the committee and confirmed at an Annual
General Meeting or Special General Meeting, that other amount.
(4)
The fee payable by a visitor at each playing session shall be $2 in
addition to the table fee provided for under (3) or if some other fee is
determined by the committee and confirmed at an Annual General Meeting or
Special General Meeting that other fee.
(5)
A person who ceases to be a member pursuant to Rule 6 (c) may, with the approval of the Committee,
regain membership by paying the overdue subscription.
Honorary Life Membership to any person for
outstanding service to Bridge or to the Association, may be granted on the
recommendation of the Committee by Special Resolution at an Annual General
meeting or Special General Meeting. Honorary Life Members rank equally with
members in all matters and will pay a table fee for each playing session
attended.
The liability of a member of
the association to contribute towards the payment of the debts and liabilities
of the association or the costs, charges and expenses of the winding up of the
association is limited to the amount, if any, unpaid by the member in respect of
membership of the association as required by Rule 10.
Disputes between members (in
their capacity as members) of the association and disputes between members and
the association, are to be referred to a Community Justice Centre for mediation
in accordance with the Community Justice Centres Act 1933
(1)
A complaint may be made my any member of the association that some
other member of the association:
(a)
has persistently refused or neglected to comply with the provision or
provisions of these rules; or
(b)
has persistently and wilfully acted in a manner prejudicial to the
interests of the association.
(2)
A complaint must be made in writing and shall include the name of the
complainant and the date or dates and details of the matter or matter
complained of.
(3)
On receiving such a complaint, the committee:
(a)
must cause notice of the complaint to be served on the member
concerned. Such notice to give sufficient detail of the conduct complained of
to enable the member to prepare an explanation.
(b)
must give the member at least 14 days from the time the notice is
served within which to make a submissions to the committee in connection with
the complaint; and
(c)
must take into consideration any submissions made by the member in
connection with the complaint.
(4)
The committee may:
(a) accept the members
explanation and take no further action.
(b) reprimand
the member.
(c) expel the
member from the association.
(d) suspend the member from
membership of the association during such period as the committee shall determine.
(5) If the committee expels or suspends a
member, the secretary must, within
7 days after the action is taken, cause written notice to be
given to the
member of the action taken, of the reasons given by the
committee for
having taken that action and of the members right of appeal
under rule 15
(6) The expulsion or suspension does not
take effect:
(a) until the expiration of the period within which the
member is entitled to appeal
against the resolution concerned; or
(b) if within that period the member exercises the right of
appeal, unless and until
the association confirms the resolution under rule 15 (4),
whichever is the later.
(1)
A member may appeal to the association in a general meeting against a
resolution of the committee under rule 14 within 7 days after the notice of the
resolution is served on the member, by lodging with the secretary a notice to
that effect.
(2)
The notice may, but need not, be accompanied by a statement of the
grounds on
which the member intends to rely for the purposes of the
appeal.
(3)
On receipt of a notice from a member under clause (1), the secretary
must notify
the committee which is to convene a general meeting of the
association to be held
within 28 days after the date on which the secretary
received the notice.
(4)
At a general meeting of the association convened under clause (3):
(a)
no business other than the question of appeal is to be transacted; and
(b)
the committee and the member
must be given the opportunity to state their
respective cases orally or
in writing, or both; and
(c)
the members present are to vote by secret ballot on the question of
whether the
resolution should be confirmed or revoked.
(5)
If at the general meeting the association passes a special resolution
in favour of the
confirmation of the resolution, the resolution is confirmed
The committee is to be called the committee
of management of the association and subject to the Act, the regulations and
these rules and to any resolution passed by the Association in general meeting;
(a)
is to control and manage the affairs of the association; and
(b)
may exercise all such functions as may be exercised by the association,
other than
those functions that are
required by these rules to be exercised by a general meeting of
members of the association;
and
(c)
has the power to perform all such acts and do all such things as appear
to the
committee to be necessary or
desirable for the proper management of the affairs of the
association; and
(d)
may make regulations in connection with the operation of any premises
used by the association such
regulations to include but not limited to, matters of
dress and conduct of members
while on such premises and failure of a member
to observe such regulations
shall be grounds for disciplinary action.
The committee may appoint
two or more club members as a Tournament Committee who shall be empowered to
enforce the rules and etiquette of the game of
Bridge. The decision of the tournament
committee shall be final
(1)
Subject in the case of the first members committee to section 21 of the
Act the committee is to consist of:
(a)
the office-bearers of the association; and
(b)
not less than 2 nor more than 5 ordinary members, each of whom is to be
elected at the annual general meeting of the association under rule 19.
(2) The office bearers of the association are
to be:
(a)
the president
(b)
the vice president
(c)
the treasurer
(d)
the secretary and
(e)
the master point secretary
(3)
Each member of the committee is, subject to these rules, to hold office
until the conclusion of the annual general meeting following the date of the
members election, but subject as hereinafter provided is eligible for
re-election.
(4)
the period of office of the President shall be limited to a consecutive
period of three years with the proviso that the President must refrain from
nominating for committee for a minimum period of 12 months thereafter.
(5)
In the event of a casual vacancy occurring in the membership of the
committee, the committee may appoint a member of the association to fill the
vacancy and the member so appointed is to hold office, subject to these rules,
until the conclusion of the annual general meeting next following the date of
appointment.
(1)
Nominations of candidates for election as office bearers of the
association or as ordinary members of the committee:
(a)
must be made in writing, signed by 2 members of the association and
accompanied by written consent of the candidate ( which may be endorsed on the
form of nomination ); and
(b)
must be delivered to the secretary of the association at least 7 days
before the date fixed for holding of the annual general meeting at which the
election is to take place.
(2) If insufficient nominations are received
to fill all vacancies on the committee, the candidates nominated are taken to
be elected and further nominations are to be received at the annual general
meeting.
(3) If insufficient further nominations are
received, any vacant positions remaining on the committee are taken to be
casual vacancies.
(4) If the number of nominations received is
equal to the number of vacancies to be filled, the persons nominated are to be
taken to be elected
(5) If the number of nominations received
exceeds the number of vacancies to be filled, a ballot is to be held.
(6)
The ballot for the election of office-bearers and ordinary members of
the Committee is to be conducted at the Annual General Meeting in such usual
and proper manner as the committee may direct.
(1)
The Secretary of the association must, as soon as practicable after
being appointed as secretary, lodge notice with the association of his or her
address.
(2)
It is the duty of the secretary to keep minutes of:
(a)
all appointments of office-bearers and members of the committee;
(b)
the names of members of the committee present at a committee meeting or
a general meeting; and
(c)
all proceedings at committee meetings and general meetings
(3)
Minutes of proceedings at a meeting must be signed by the chairperson
of the meeting or by the chairperson of the next succeeding meeting.
It is the duty of the
Treasurer of the association to ensure:
(a)
that all money due to the association is collected and received and
that all payments authorised by the association are made; and
(b)
that correct books and accounts are kept showing the financial affairs
of the association, including full details of all receipts and expenditure
connected with the activities of the association.
For the purpose of these
rules, a casual vacancy in the office of a member of the Committee occurs if a
member:
(a)
dies; or
(b)
ceases to be a member of the association: or
(c)
becomes an insolvent under administration within the meaning of the
Corporations Law; or
(d)
resigns office by notice in writing given to the secretary; or
(e)
is removed from office under rule 23; or
(f)
becomes a mentally incapacitated person; or
(g)
is absent without the consent of the committee from all meetings of the
committee held during a period of 6 months.
(1)
The association in general meeting may by resolution remove any member
of the committee from the office of member before the expiration of the
members term of office and may by resolution appoint another person to hold
office until the expiration of the term of office of the member so removed.
(2)
If a member of the committee to whom a proposed resolution referred to
in clause (1) relates makes representations in writing to the secretary or
president (not exceeding a reasonable length) and requests that the
representations be notified to the members of the association, the secretary or
the president may send a copy of representations to each member of the
association or, if the representations are not so sent, the member is entitled
to require that the representations be read out at the meeting at which the
resolution is considered.
(1)
The committee must meet at least 3 times in each period of 12 months at
such place and times as committee may determine.
(2)
Additional meetings of committee may be convened by the president or by
any member of the committee.
(3)
Oral or written notice of a meeting of the committee must be given by
the secretary to each member of the committee at least 48 hours ( or such other
period as may be unanimously agreed on by the members of the committee ) before
the time appointed for the holding of the meeting.
(4)
Notice of a meeting given under clause (3) must specify the general
nature of the business to be transacted at the meeting and no business other
than that business is to be transacted at the meeting, except business which
the committee members present at the meeting unanimously agree to treat as urgent
business.
(5)
Any 4 members of the committee
constitute a quorum for the transaction of the business of a meeting of the
committee.
(6)
No business is to be transacted by the committee unless a quorum is
present and if, within half an hour of the time appointed for the meeting, a
quorum is not present, the meeting is to stand adjourned to the same place and
at the same hour of the same day in the following week.
(7)
If at the adjourned meeting a
quorum is not present within half an hour of the time appointed for the
meeting, the meeting is to be dissolved.
(8)
At a meeting of the committee:
(a)
the president or, in the presidents absence, the vice- president is to
preside; or
(b)
if the president and vice-president are absent or unwilling to act,
such one
of the remaining members of
the committee as may be chosen by the members
present at the meeting is to
preside.
(1)
The committee may, by instrument in writing, delegate to one or more
members or to one or more sub-committees (consisting of such members of the
association as the committee thinks fit) the exercise of such of the functions
of the committee as are specified in the instrument, other than:
(a)
this power of delegation; and
(b)
a function which is a duty imposed on committee by the Act or by any
other law.
(2)
A function the exercise of which has been delegated to a sub-committee
under this rule may, while the delegation remains unrevoked, be exercised from
time to time by the sub-committee in accordance with the terms of the
delegation.
(3)
A delegation under this section may be made subject to such conditions
or limitations as to the exercise of any function, or as to time or
circumstances, as may be specified in the instrument of delegation.
(4)
Despite any delegation under this rule, the committee may continue to
exercise any function delegated.
(5)
Any act or thing done or suffered by a sub-committee acting in the
exercise of a delegation under this rule has the same force and effect as it
would have if it had been done or suffered by the committee.
(6)
The committee may, by instrument in writing, revoke wholly or in part
any delegation under this rule.
(7)
A sub-committee may meet and adjourn as it thinks proper.
(1)
Questions arising at a meeting of the committee, or of any
sub-committee appointed by the committee, are to be determined by a majority
of the votes of members of the
committee or sub-committee present at the meeting.
(2)
Each member present at a meeting of the committee or any sub-committee
appointed by the committee (including the person presiding at the meeting)
is entitled to one vote but, in the
event of an equality of votes on any question, the person presiding may
exercise a second or casting vote.
(3)
Subject to rule 24 (5) the committee may act despite any vacancy on the
committee.
(4)
Any act or thing done or suffered, or purporting to have been done or
suffered, by the committee or by a sub-committee appointed by the committee, is
valid and effectual despite any defect that may afterwards be discovered in the
appointment or qualification of any member of the committee or sub-committee.
(1)
With the exception of the first annual general meeting of the
association, the association must, at least once in each calendar year and
within the period of 6 months after the expiration of each financial year of
the association, convene an annual general meeting of its members.
(2)
The association must hold its first annual general meeting:
(a) within the period of 18
months after its incorporation under the Act; and
(b) within the period of 6
months after the expiration of the first financial year of
the association.
(3)
Clauses (1) and (2) have effect subject to any extension or permission
granted by the commissioner under section 26 (3) of the Act.
(1)
The annual general meeting of the association is, subject to the Act
and to rule 27, to be convened on such a date and at such a place and time as
the committee thinks fit provided, however, in the absence of a decision to the
contrary, the meeting will be held during the month of February in each year.
(2)
In addition to any other business which may be transacted at an annual
general meeting, the business of an annual general meeting is to include the
following:
(a)
to confirm the minutes of the last preceding annual general meeting and
of any special general meeting held since that meeting;
(b)
to receive from the committee reports on the activities of the
association during the last preceding financial year;
(c)
to elect office-bearers of the association and ordinary members of the
committee,
(d) to receive and consider the statement which is required to be submitted to members under section 26 (6) of the Act,
(e)
to appoint an Auditor pursuant to Rule 41.
(3)
An annual general meeting must be specified as such in the notice
convening it.
(1)
The committee may, whenever it thinks fit, convene a special general
meeting of the association.
(2)
The committee must, on the requisition in writing of at least seven
members or 5 percent of the total number of members, whichever is the lesser
number, convene a special general meeting of the association.
(3)
A requisition of members for a special general meeting:
(a)
must state the purpose or purposes of the meeting; and
(b)
must be signed by the members making the requisition: and
(c)
must be lodged with the secretary; and
(d)
may consist of several documents in a similar form, each signed by one
or more of the members making the requisition.
(4)
If the committee fails to convene a special general meeting to be held
within 1 month after that date on which a requisition of members for the
meeting is lodged with the secretary, any one or more of the members who made
the requisition may convene a special general meeting to be held not later than
3 months after that date.
(5)
A special general meeting convened by a member or members as referred
to in clause (4) must be convened as nearly as
is practicable in the same manner as general meetings are convened by
the committee and any member who consequently incurs expense is entitled to be
reimbursed by the association for any expense so incurred.
(1)
Except if the nature of the business proposed to be dealt with at a
general meeting requires a special resolution of the association, the secretary
must, at least 14 days before the date fixed for the holding of the general
meeting, cause to be sent by email or prepaid post to each member at the
members address or email address appearing in the register of members, a
notice specifying the place, date and time of the meeting and the nature of the
business proposed to be transacted at the meeting.
(2)
If the nature of the business proposed to be dealt with at a general
meeting requires a special resolution of the association, the secretary must,
at least 21 days before the date fixed for holding of the general meeting,
cause notice to be sent to each member in the manner provided in clause (1)
specifying, in addition to the matter required under clause (1), the intention
to propose the resolution as a special resolution.
(3)
No business other than that specified in the notice convening a general
meeting is to be transacted at the meeting except, in the case of an annual
general meeting, business which may be transacted under rule 28 (2).
(4)
A member desiring to bring any business before a general meeting may
give notice in writing of that business to the secretary who must include that
business in the next notice calling a general meeting given after receipt of
the notice from the member.
(1)
No item of business is to be transacted at a general meeting unless a
quorum of members entitled under these rules to vote is present during the time
the meeting is considering that item.
(2)
Seven members present in person (being members entitled under these
rules to vote at a general meeting) constitute a quorum for the transaction of
the business of a general meeting.
(3)
If within half an hour after the appointed time for the commencement of
a general meeting a quorum is not present, the meeting:
(a)
if convened on the requisition of members, is to be dissolved; and
(b)
in any other case, is to stand adjourned to the same day in the
following week at the same time and (unless another place is specified at the
time of the adjournment by the person presiding at the meeting or communicated
by written notice to members given before the day to which the meeting is
adjourned) at the same place.
(c)
if at the adjourned meeting a quorum is not present within half an hour
after the time appointed for the commencement of the meeting, the members
present (being at least 3) is to constitute a quorum.
(1)
The president or, in the presidents absence, the vice-president, is to
preside as chairperson each general meeting of the association.
(2)
If the president and vice-president
are absent or unwilling to act, the members present must elect one of
their number to preside as chairperson at the meeting.
(1)
The chair person of a general meeting at which a quorum is present may,
with the consent of the majority of members present at the meeting, adjourn the
meeting from time to time and place to place, but no business is to be
transacted at an adjourned meeting other than the business left unfinished at
the meeting at which the adjournment took place.
(2)
If a general meeting is adjourned for 14 days or more, the secretary
must give written or oral notice of the adjourned meeting to each member of the
association stating the place, date and time of the meeting and the nature of
the business to be transacted at the meeting.
(3)
Except as provided in clauses (1) and (2), notice of an adjournment of
a general meeting or of the business to be transacted at an adjourned meeting
is not required to be given.
(1)
A question arising at a general meeting of the association is to be
determined on a show of hands and, unless before or on the declaration of the
show of hands a poll is demanded, a declaration by the chair person that a
resolution has, on a show of hands, been carried or carried unanimously or
carried by a particular majority or lost, or an entry to that effect in the
minute book of the association, is evidence of the fact without proof of the
number or proportion of the votes recorded in favour of or against that
resolution.
(2)
At a general meeting of the association, a poll may be demanded by the
chairperson or by at least 3 members present in person or by proxy at the
meeting.
(3)
If a poll is demanded at a general meeting, the poll must be taken:
(a)
immediately in the case of a poll which relates to the election of the
chairperson of the meeting or to the question of an adjournment; or
(b)
in any other case, in such a manner and at such time before the close
of the meeting as the chairperson directs;
and the resolution of the
poll on the matter is taken to be the resolution of the meeting on that matter.
A resolution of the association is a special resolution.
(a)
if it is passed by a majority which comprises at least three-quarters
of such members of the association as, being entitled under these rules so to
do, vote in person or by proxy at a general meeting of which at least 21 days
written notice specifying the intention to propose the resolution as a special
resolution was given in accordance with these rules; or
(b)
where it is made to appear to the Commissioner that it is not
practicable for the resolution to be passed in the manner specified in
paragraph (a) if the resolution is passed in a manner specified by the
Commissioner.
(1)
On any question arising at a general meeting of the association a
member has one vote only.
(2)
All votes must be given personally or by proxy but no member may hold
more than 5 proxies.
(3)
In the case of an equality of votes on a question at a general meeting,
the chairperson of the meeting is entitled to exercise a second or casting
vote.
(4)
A member or proxy is not entitled to vote at any general meeting of the
association unless all money due and payable by the member or proxy to the
association has been paid.
(1)
Each member is to be entitled to appoint another member as proxy by
notice given to the secretary no later than 24 hours before the time of the
meeting in respect of which the proxy is appointed.
(2)
The notice appointing the proxy is to be in the form set out in
Appendix 2 to these Rules.
(1)
The association must effect and maintain insurance under section 44 of
the Act.
(2)
In addition to the insurance required under clause (1), the association
may effect and maintain other insurance.
(1)
The funds of the association are to be derived from entrance fees and
annual subscriptions of members, donations and, subject to any resolution
passed by the association in general meeting, such other sources as the
committee determines.
(2)
All money received by the association must be deposited as soon as
practicable and without deduction to the credit of the associations bank
account.
(3)
The association must, as soon as practicable after receiving any money,
issue an appropriate receipt.
(1)
Subject to any resolution passed by the association in general meeting,
the funds of the association are to be used in pursuance of the objects of the
association in such manner as the committee determines.
(2)
All cheques, drafts, bills of exchange, promissory notes and other
negotiable Instruments must be signed by any two of the President, Secretary
and Treasurer.
An auditor shall be
appointed at the Annual General Meeting and shall hold Office until the next
Annual General Meeting.
The statement of objects and
these rules may be altered, rescinded or added to only by a special resolution
of the association.
(1)
The common seal of the association must be kept in the custody of the
public officer.
(2)
The common seal must not be affixed to any instrument except by the
authority of the committee and the affixing of the common seal must be attested
by the signatures either of 2 members of the committee or of 1 member of the
committee and of the public officer or secretary.
Except as otherwise provided
by these rules, the public officer must keep in his or her custody or under his
or her control all records, books and other documents relating to the
association.
The records, books and other
documents of the association must be open to inspection, free of charge, by a
member of the association at any reasonable hour.
(1)
For the purpose of these rules, a notice may be served by or on behalf
of the association on any member either personally, or by sending it by post to
the member at the members address shown in the register of members.
(2)
If a document is sent to a person by properly addressing, prepaying and
posting to the person a letter containing the document, the document is, unless
the contrary is proved, taken for the purpose of these rules to have been
served on the person at the time at which the letter would have been delivered
in the ordinary course of post.
Rule 3(1)
APPLICATION FOR MEMBERSHIP
OF ASSOCIATION
THE NELSON BAY BRIDGE CLUB INCORPORATED
(Incorporated under the Associations Incorporations Act, 1984)
I
(full name of applicant)
of ..
(address)
..
(phone number) (occupation)
hereby apply to become a member of the abovenamed incorporated association. In the event of my admission as a member, I agree to be bound by the rules of the association for the time being in force.
Are you at present a member of another Bridge Club? YES NO
Club Name ..
Are you at present a member of the Australian Bridge Federation (ABF)? YES NO
ABF Registration Number
Signature of Applicant ..Date .
I, .., a member of the association,
(full name)
nominate the applicant who is personally known to me, for membership of the association.
Signature of proposer Date
I, .., a member of the association,
(full name)
second nomination of the applicant who is personally known to me, for membership of the association.
Committee
Approval YES NO Date
Secretary
..
Rule 33 (2)
FORM OF APPOINTMENT OF PROXY
(full name)
of .
being a member of ..
(name of incorporated association)
hereby appoint ..
(full name of proxy)
of ..
(address)
being a member of that incorporated association, as my proxy to vote for me on my behalf at the general meeting of the association (annual general meeting or special general meeting, as the case may be) to be
held on .day of 20 and at any adjournment of that meeting.
· My proxy is authorized to vote in favour of/against (delete as appropriate) the resolution (insert details)
· To be inserted if desired
...
Signature of member appointing proxy
Date: ..
NOTE: A proxy vote may not be given to a person who is not a member of the association.